This website is owned and operated by Freedom Insurance Services Ltd ("Freedom Insurance", "our", "we" or "us"). Freedom Insurance is the controller of all personal information collected on this website.
Freedom Insurance believe strongly in protecting the privacy of all website users ("you", "yours") and this notice explains what data we collect from you through our interactions with you and how we use that data.
Information about us
Our website is operated by Freedom Insurance Services Ltd, a limited company registered in England under company number 4399749, whose registered address is: 58 Market Square, St Neots, Cambridgeshire, PE19 2AA.
We are authorised and regulated by the Financial Conduct Authority, reference number 306536.
If you would like further information on how we collect, use and store your data, please contact our Data Protection Officer, Roland Gilliam, by email: email@example.com or in writing: Data Protection Officer, 58 Market Square, St. Neots, Cambridgeshire, PE19 2AA.
What data (personal information) do we gather from you?
We collect data to operate effectively and provide you with the best and fairest service with our products. You would provide some of this data directly, such as when you fill in your details on our system to get a quote. We get some data by recording how you interact with our website, for example, using technologies like cookies.
We also obtain data from third parties. These vary over time but current examples include:
You have choices about the data we collect. When you are asked to provide personal data, you may decline. But if you choose to not provide data that is necessary for us to offer you our products or services, you may not be able to obtain our products or use our services.
The data we collect can include the following:
Name and contact data
We initially collect your date of birth as age is a factor in our pricing structures and your postcode so that we can create a quote record for you that can only be accessed by three pieces of information for data protection.
We would later take first and last name, email address, postal address, phone number and similar contact data if you decide to take a policy out with us. This allows us to provide you with policy documentation and is required for the insurance contract you would have with us.
We will be collecting any sensitive health data where needed to help us provide a fair service and an equitable premium to you where possible.
We collect data necessary to process your payment if you make a purchase with us. This payment data is collect by a third-party payment provider (pay360) via a secure portal.
We also collect information that you provide to us and the content of messages you send to us, such as feedback and product reviews you write, or questions and information you provide for customer support. When you contact us, such as for customer support, phone conversations and chat sessions with our representatives may be monitored and recorded.
Use of your personal information
Freedom Insurance Services Ltd uses the data we collect for several reasons, described in more detail below:
Providing our Products
We use data to provide and improve the products that we offer and perform essential business operations. This includes operating the products, maintaining and improving the performance of our services, developing new online features and providing customer support. Examples of such uses include the following:
Where we can, we do not use any data where clients might be identified whilst performing the functions listed above.
We use data we collect to communicate with you and to personalise our communications with you. For example, we confirm any quote given or policy purchased with correspondence confirming the quote or policy details, this correspondence will include your contact details as well as any provided health data.
Additionally, you can be provided an optional link to provide us with feedback and as a policyholder, we can add you to our marketing list so that we can provide you with communications about our product and services where you have a legitimate interest. You will be given the opportunity to opt-out in all marketing communications.
If, at any time in the future, we wish to use your personal data in ways other than those set out in this privacy notice, then we will notify you about this and seek your permission to do so.
Substantial public interest
The Data Protection Bill lists insurance as being a valid reason to process sensitive data under the definition of a substantial public interest.
Sharing of person information
We share your personal and health data with our insurer, as necessary, to provide any product you have requested or authorised, and to complete any transaction that occurs as a result. We share data with third party companies and service providers when required by law or to respond to legal processes, to protect our customers, to maintain the security of your data and our products.
Data outside of the EU
There are some situations where data collected by us would need to be sent outside of the EU, such as in the following examples:
All selected companies may have access to personal information if needed to perform such functions, but will only be permitted by us to use such personal information for performing that function and not for any other purpose.
Whilst we make every effort only to tie-in with reputable companies who have a similar high regard for your privacy, you should make sure you are aware of what their privacy policies say, as we are not responsible for the policies and practices of other companies.
If, in the future, a third party acquires Freedom Insurance or its assets (whether by merger, acquisition, reorganisation or otherwise) customer data, including personal information, may well be one of the transferred assets.
Protection of your personal information and retention
The internet is not a secure medium and Freedom Insurance cannot absolutely guarantee the security of your personal information provided over the internet. However, we have put in place various security measures as set out below.
The Freedom Insurance website and associated databases are protected by certified firewalls in order to protect your personal information from access by unauthorised persons and against unlawful processing. The website uses the latest technology with full backups. We also keep your personal information confidential. All outgoing and incoming emails are scanned for viruses.
We also keep your personal information confidential. If you decide to take a policy out with us, your details will be kept on our system for 6 years for the purposes of administration, claims and complaints handling. If we give you a quote only, your details will be held on our system for 1 year before being completely anonymised.
Quote and policies done through our website will be stored for 1 year so you can access your details from our website.
Any emails you send us will be kept only for as long as they are needed. Specific text from your emails may be added to your record which means they will then be kept in that form for 6 years/1 year as appropriate.
If you decide to contact us via telephone, the calls are automatically recorded for compliance and legal reasons, they are held for 6 years. Any chats via Click 4 Assistance will be kept for 6 years.
For internet based advertising, we retain your data until you decide to opt out, at which point you will be deleted from our marketing list. All our marketing material will provide a link and option to opt out of further marketing.
Client feedback given via Feefo on our website will be kept forever. Feefo does not allow reviews to be deleted or altered as it prides itself on the honest picture its reviews provide.
We draw your attention to the fact that as a data subject, you have the following rights under the General Data Protection Regulation (GDPR), which this policy and our use of personal data have been designed to uphold:
If you have any cause of complaint about our use of your personal data, please contact us using the methods listed under the INFORMATION ABOUT US section of this policy and we will do our best to solve the problem for you. If we are unable to help, you also have the right to lodge a complaint with the Information Commissioner’s Office.
Via Telephone: 0303 123 1113
Via Online Form: https://ico.org.uk/concerns/
If you have any cause of complaint about our use of your personal data, please contact us using the methods listed at the top of this page and we will do our best to solve the problem for you. If we are unable to help, you also have the right to lodge a complaint with the Information Commissioner’s Office. Via Telephone: 0303 123 1113 or via Online Form: https://ico.org.uk/concerns/
Questions or complaint: Contact us
Freedom Insurance Services Ltd, 58 Market Square, St Neots, Cambridgeshire, PE19 2AA, UK
firstname.lastname@example.org | Tel: 01223 446 914